Innovation and working from home

It’s hard not to be confronted these days with arguments on both sides of the working from issue. In general, we’re seeing more employees desiring to keep work from home options and more CEOs and managers wanting to see more of their staff back in the office. Employees say they are more productive at home. Employers say the business is less efficient. What’s going on?

Aftre reading an interesting HBR article on redesigning how we work (https://hbr.org/2023/03/redesigning-how-we-work), it struck me that employees feeling more productive at home and CEOs feeling their workers are less innovative when they are not in the office (and therefore overall, the company is less efficient) are actually the same thing. Employees feel more productive at home precisely because they are less innovative.

Innovation is hard work. It requires synthesis of a number of different ideas. It dead ends far more frequently than it leads to new vistas. It requires energy and motivation to pursue. Innovation is inefficient — a distraction. Working from home eliminates a lot of the office distractions, allowing workers to get high quality focus time to complete their work without the extraneous ideas, thoughts, and counter-proposals that arise in an office setting. These distractions make it harder to get the job done while occasionally spurring meaningful innovation that drives the company forward with a sudden jolt.

Many times the office dynamic just feels like too many cooks stirring the pot, like a buzz of activity for activity’s sake. Office employees are grateful for that hour during lunch or at the end of their day where they can actually get their work done. At home, that hour is actually the entire day and employees are indeed doing more in less time, just as they say they are.

Meanwhile, CEOs have it right, too. Employees are doing their work, but not synthesizing new ideas and generating new ways of doing things. They get more done, but they have fewer chances to innovate and bring new ideas and new efficiencies to the organization because they have few chance encounters and conversations with diverse opinions and thoughts.

The challenge, then, is to capture the best of both these worlds. Provide those working from home with purposeful opportunities to share ideas, motivate each other, and develop new problems and new solutions. Provide those working at the office with more high-quality, distraction-free time that they can control to focus on their work. With some purposeful thought, we can share the good from both environments, be both efficient and innovative, and hopefully move on to another water cooler topic.


As an independent contractor, Scot generally works from home where he uses the variety of projects he is working on and ample breaks to expose himself to other ideas, fields, and people, to spur innovation. Comment below on what you do to be more innovative at home and more productive in the office.

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How to easily send repeat emails

Episode 14 of my Better Email Management series is now on YouTube. I discuss a few Gmail settings (that exist in similar form on most other email clients as well) I use to be more efficient. I conclude with an introduction of using email templates to have a set of canned messages you can easily add to your outgoing messages to save you from having to type the same thing in over and over again. Gmail uses templates for this and most clients have a way to use multiple signatures to the same effect, even if they don’t offer templates. Hope you find a tip or two here to help streamline your workflow.

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Master Email Search

I’ve posted a new addition (Episode 13) of my YouTube series and Better Email Management. This one talks about using search to quickly find your emails. Mastering search helps make your email sessions more efficient for a couple reasons. One, of course, is you can quickly and easily find an email you need to refer to, and another is a bit less obvious, but if you are facile at search, you don’t have to spend as much time thinking about how to store and organize your emails. Instead of creating a hierarchy of email folders or labels, and then having to remember what you did and how you handled an email that spanned multiple categories, you can just be confident that your searches will find what you need, freeing up your mind to concentrate on the work at hand, not the logistics of email management.

I focus on Gmail, but other clients have similar search abilities, so do a search and find out what’s relevant for your client.

Hope you find this helpful!

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Why I’m not on Social Media

Social media – you know all the common platforms – can serve a very useful purpose. They connect people and build communities in ways you can’t easily do without them. Overdone, as with anything, they can have the negative side effects of isolating us from divergent thoughts and reinforcing our initial beliefs and interests without us even being aware of it. They can prompt us to double down on our own views, rather than try to understand alternatives. The community building aspect is great; the community isolation and reinforcement aspects can have more mixed results.

Increased divisiveness aside, modern social media platforms are engineered at every level to direct you attention to where they want it to go in an effort to keep it for as long as possible. They are not designed to let you come in, get the information or make the connection you need, and then be on your way out. (Think for a moment what a web designed on that premise would really be like; it’s certainly now the web we have.) They are designed to suck you in and keep you there as long as possible. It’s called persuasive web design and it’s everywhere on the web, and ubiquitous in social media platforms. There is not an element, a font choice, a color selection, a button placement, that is not there for a particular reason related to grabbing and holding your attention – prompting you to do something they want you to do rather than what you want to do.

So, as much as I appreciate the benefits of reaching an audience of like minds and building a cohesive community, I can’t support the existing platforms. In my current thinking at least, they cross the line from necessary evil to – well – to just not for me.

Full disclosure: I am building a YouTube channel (you can find the link via the header menu above) and they, too, are a platform that works very hard to direct and retain your attention. I also dabbled in Twitter, and am now rarely there. I am on YouTube to explore ways to get my thoughts out to a wider audience and to see if my training material can make the transition to this kind of format: small on-demand units in lieu of in person, interactive, dedicated sessions. I never ask viewers to like, subscribe, and turn on notifications (and it’s the latter that I find particularly distasteful in terms of trying to grab your attention), but I admit that this is a small concession to feeding the beast. It’s hard to stay away completely and YouTube allows me to try out a new format without having to invent the infrastructure behind it. I don’t play the YouTube game to get exposure and that means, the channel will probably never take off, but that’s OK; it is serving the experimental purpose I need it to. Ultimately, I want to build my own video platform for my material, and that will take time, but hopefully can I offer content to a large number of interested viewers without playing tricks to keep their attention past where they would otherwise give it.

There are private platforms that you can use to build communities without all this greed for your attention and there are blogs like this, discussion forums, chat groups, mailing lists and other means. I’ve already got the blog; I’ll probably get something else going when I find the time and the right platform. Comments and suggestions welcome!

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Internal Family Systems and the Enneagram on 20April2022

I’m leading a discussion later this month on the Enneagram and Internal Family Systems for the Spiritual Life Foundation. Here is the general announcement. Please RSVP as described below if you’d like to attend. The session will be online via Google Meets.


Wednesday, April 20, 2022 – 7:30 PM PDT

 Have you ever found yourself saying “a part of me feels like …” or “a part of me wants …” or “a part of me believes” …. Well, in the language of Internal Family Systems, that statement is more true than you might think. According to the Internal Family Systems model, in addition to our self, we all have multiple sub-personalities, or parts, that both arise from trauma and stress and provide a number of services to keep things running smoothly. In this session, we’ll explore the basics of the Internal Family System model and make connections between how these parts manifest themselves and our enneagram types. Come and explore new ways to get to know yourself and better understand and appreciate others.

This session will explore using the Enneagram in the context of the Internal Family System, IFS, model. Internal Family Systems is a powerfully transformative, evidence-based model of psychotherapy. The mind is naturally multiple and that is a good thing. Our inner parts contain valuable qualities and our core Self knows how to heal, allowing us to become integrated and whole. In IFS, all parts are welcome and have good intentions.

Please RSVP – CLICK HERE

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Turn off new email notification dots in Firefox tabs

I decided recently to try out Firefox again as a daily browser, but almost stopped early in the process when I couldn’t see a setting to turn off the new email notification dots Firefox was placing on my email tabs. I don’t want those pings on my attention to constantly note all the new incoming emails, so I always turn all email notifications off. (See my Productivity blog entries and YouTube series for more on this.) A web search revealed a solution, but it’s not straightforward so I made a video about it and include the instructions here.

  1. Turn on the flag that enables customizations.
    new tab -> about:config
    search for UserProfile
    then set toolkit.legacyUserProfileCustomizations.stylesheets to true
  2. Find your firefox profile directory.
    Menu -> Help -> More Troubleshooting Information
    Find Profile Directory on page
  3. Go to your profile directory and create a directory named chrome if it doesn’t already exist
  4. Go to the chrome directory and create userChrome.css, if it doesn’t exist
  5. Make sure first line in userChrome.css is
    @namespace url("http://www.mozilla.org/keymaster/gatekeeper/there.is.only.xul");
  6. Add the following below the @namespace line
    /* Completely hide the "title changed" notification dot on pinned tabs */
    .tabbrowser-tab > .tab-stack > .tab-content[pinned][titlechanged] {
    background-image: none !important;
    }
  7. restart firefox

Hope this works for you and you find it useful. I did this on Firefox version 88, but it should work for a range of versions.

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Another class offering this October

I just signed up with the UH Manoa Outreach College again to offer a one-day class this October. This one is scheduled to be in person, pandemic permitting. The College made a nice little writeup about the class here. It combines my general workplace productivity content including email and task management and priority setting, with a focus on balancing the urge to constantly do more with a purposeful effort to do less and free your mind from constant busyness. Hope I can see some of you there.

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Navigating the maze

By this time next month, my regular paychecks will have stopped, to be replaced by something as yet not completely known, perhaps by nothing at all, but hopefully by something. A month ago, I lost my father; we weren’t particularly close, but he was my father and he was a life with his own dreams, scars, and sense of moving forward that is now extinguished. That’s sad no matter the relationship and getting this new perspective on his (and my own) life has taken time to process – time I had intended to prepare for that lost paycheck. I’m feeling OK, actually, going through things one at a time, with more of life unsettled than I would normally prefer.

I decided some time ago I needed to do something else, something different, a different environment, with my career. I applied and interviewed for a couple jobs – feeling like I was more interviewing than being interviewed; I wanted something different, not just a different color paycheck. I didn’t actually get any offers, and it probably appears like sour grapes to say I probably wouldn’t have accepted had I, so I won’t. But it was a good process and I learned things – about myself and my industry. For instance, I’ve now applied for a major facility Director position three times, to get invited to the panel interview each time, but never progressing beyond, and I now think I understand why. I also understand more about what’s important to me, what I am looking for in meaningful work, and what it would take to actually want and get such a position in the future, if that’s what I decide to do.

So, what’s my current plan? I’ve started Astromanager LLC and will be doing my own thing. I wrote myself a business plan so I could better lay out my thoughts for myself and to explain to others. I hope it will be a good start, but I doubt it will be an accurate roadmap to what actually happens in the end. I’m hoping to spend <~50% of my time doing meaningful, but temporary project-related work for astronomy – helping to get projects started, or through some tough spots, or filling in a temporary gap or need. With my experiences in the science, observations/operations, and technical/project sides of astronomy, I think I can fill a variety of needed roles and offer groups a way to seize opportunities they might not have otherwise. Is there a market for this? If there isn’t, I think there should be, and judging by the inquiries I’ve received already, I’m optimistic there is a real mutual need here I can address. I’m really grateful for the support I’ve received so far and in addition to fearing I won’t have enough work offers, I am beginning to fear I may have too many.

I want to spend the other ~50% of my time on my coaching and training material – a lot of which I’ve discussed here already. I’ve got content on workplace productivity, anti-productivity, project management, leadership, teamwork, systems engineering, and personal and professional growth. I think there’s relevance here to a more general audience beyond astronomy that I’d like to explore. I also think there’s value in continuing to bring these ideas to astronomy and the broader technical/academic world, particularly to students and those in early career stages. A colleague told me today that she thought our training teaches us the technical aspects of our industry, but it doesn’t teach us how to be humans; how to relate to others; how to get our ideas across and accept others’, etc. I’ve learned, and am still learning, most of this the hard way. How great it would have been to figure this stuff out earlier. I’d like to help others learn some of my lessons earlier than I did.

Contributing to both efforts, I’ve got too many ideas for new content I want to generate, blogs I want to write, books I want to publish, videos I want to make, and communities I want to engage with. It’s both exciting and scary and with an office full of boxes from my father’s estate, and soon to be from my old office, it’s all a bit jumbled right now. I’ve got a business plan, a great network of friends and colleagues, and a path through the boxes. I think I’m going to make it and I hope you’ll be here for, and help me along, the journey.

Mahalo, and aloha.

Scot

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